Sample Board Meeting Agenda for Nonprofit Organizations
Unsure where to start (or end) your nonprofit board meeting? Use this resource to help create your first meeting agenda!
- Attendance (5 Minutes). It’s good to keep track of who attends – and who is absent. Chronic unexcused absences are the sign of an unengaged board member.
- Welcome, Introductions (5 Minutes) Always take time to introduce new board members and guests.
- Minutes from Previous Meeting (5 Minutes). The previous meeting’s minutes should be distributed prior to the meeting, or available for pick-up and perusal before the meeting begins. Take record of any corrections and comments on the minutes, and then take a vote for approval.
- Treasurer’s Report (5 Minutes). The Treasure’s Report should show income and expenses current to the most recently-received bank statement. It should also show bank account balances, and may also show “encumbered funds” (like unspent grants).
- Old Business (10 Minutes). This is a time to receive reports on pending projects, previous assignments, etc.
- New Business (15 Minutes). This is a time to discuss new projects and issues.
- Optional topics (10 Minutes). These topics may be added to the meeting agenda when necessary.
- Correspondence. Correspondences can be summarized or read in detail, depending upon the importance to the organization. You might choose to share requests for financial support, calls to action, or expressions of gratitude.
- Upcoming Events. If you have upcoming events, this is a time to discuss sign-ups, volunteer tasks, and opportunities or obstacles.
- Other Business (7 Minutes). Be careful! if you leave your agenda too open-ended, you can get more than you bargain for. If you have Board Members or members of the public who regularly take Board
- Next Meeting (3 Minutes). Don’t forget to remind your Board of the next scheduled meeting! If you don’t have a regular meeting time, schedule two meetings in advance: the next one, and a tentative date for the one after that.