Taking Notes- a Comparison of Digital Platforms Post 3 of 3 – reMarkable

by Miriam | Mar 28, 2020 | Technology

reMarkable Tablet started off leaning more toward artists and creative designers, but they quickly upgraded the system, and are marketing their new reMarkable 2 product toward business.

[Please take a moment to visit the link and watch the video for an overview of the technology]

This is truly a paperless note-taking device.  It is a combination of a specifically designed writing surface with a tablet format.

This is my primary note-taking device, particularly out of the office.  I take this to meetings where I need to take notes, but a laptop computer would be a distraction.  I use it for client meetings, phone calls, and just about any time when I need to be able to take quick or detailed notes.

This is – by far – the best notetaking experience of any digital platform.  The pen is extremely easy to use and the interface with the tablet “feels” like writing on paper – no slipping, streaking, skipping, or dragging.

It uses its own pen with tiny replaceable nibs (and I go through about a nib per month).  The pen does not use a battery – only the actual device needs charging.  The pen has storage for a replacement nib for remote replacement (which I’ve needed occasionally)

There is good handwriting recognition, but it doesn’t work well with a lot of diagrams on the page, and you can only “convert and send” – you can’t keep the converted text locally on the device for reference.

You can upload PDF documents to the tablet and write directly on the text – this started out very clunky, but they have upgraded the software and the interface is fairly smooth.

PROS –

• Truly paperless.  No reusable paper to clean, no traditional paper to store.
• True “paper” feel when writing
• Very paper-like feel.  No stray marks, no smearing.  Infinite number of pages (I typically get about 50 pages per notebook before I upload and process the notes to various files)
• Wirelessly transfers to your computer
• Seems to have unlimited storage (I just haven’t reached the limit)
• Very portable – I take this everywhere
• Firm tablet format – I can take notes on any surface (including balance on my knees in meetings)

CONS –

• Monochrome (no color)
• File size tends to be large (but they are continuously improving this)
• Requires charging – but has two-week battery life (I get about a week on my reMarkable 1 device)
• Smaller than standard page-size (which means less text per page, unless you write small – which I’m learning)
• Costly – Of the three platforms reviewed, this is the most expensive “out of the box” at $399 for the “launch-offer” of the reMarkable 2 device (going on now).
• Clunky typewriting text interface.  You can create Notebook or file names on the tablet, but the keyboard is slow to touch-response.  Fortunately, I create a few notebooks based on topic (meeting notes, client notes, etc.) and run a lot of pages before I sync to the computer and dispurse to various files.

Rating:  9 out of 10 – This is my current “go-to” device, and I’m willing to live with the limitations since 99% of my use is not affected by the limitations.

Overall rating of the three devices reviewed (please go back to read the other posts, if you have not seen them):

I suspect that I will eventually discard the LiveScribe Aegir.  Compared to the other two platforms, it is more difficult to use, requires actual paper, and has a much lower confidence rating.  It was the first on the market, and has improved on its own design, but falls short overall and does not meet my needs like the other two platforms.

My primary device is the reMarkable 1 – I’m tempted to get the reMarkable 2 to take advantage of the improvements.  I like the Rocketbook for a number of more creative applications, but it doesn’t go to meetings as well and requires a bit more work to keep up.  I look forward to using the Orbit for my day-to-day lists and quick notes, but I won’t know until my order ships in August.

Taking Notes- a Comparison of Digital Platforms Post 2 of 3 – Rocketbook

by Miriam | Mar 28, 2020 | Technology

Rocketbook has a high degree of fun associated with the product – that, alone, merits mention, but it’s also a genuinely great product.

Rocketbook – Started as a KickStarter, and just wrapped up another KickStarter Campaign for their new Orbit product (and yes, I jumped on that one, too).   This platform has several physical options (including single-use paper, decals, and whiteboard configurations), but I’m going to focus on the Core (known as Everlast when I purchased the system), which is a reusable notebook.

Rocketbook uses digital technology via an app on your smart device.  When you take a picture, the software transcribes (certain features) and sends the image to a designation of your choice (including Google Drive, Evernote, and other popular platforms). Because the “important part” is the app, not necessarily what you write on, the developers have used their extensive imagination to create a huge variety of uses that directly relate to the business (and student) world.

The notebook interface I use (Core) is an erasable platform and can be used over and over (I still have and use the original notebooks I purchased, and I also use a decal affixed to a clipboard for specific projects that need to be portable or “notes on the go” or notes posted for general view).

The pen is any Pilot Frixion writing instrument (widely available at any office supply store)

PROS –

• The notebook is easy to write on
• Minimal smearing (dries very quickly)
• Can use colored pens for emphasis
• Almost paperless – reusable paper-like interface, but nearly endless reuse
• Can specify file names on page (uploads to the specified filename)
• Secure physical device – once you erase the pages, the information is gone
• Does not require a battery or separate equipment to capture and transfer the data
• Cost – Fairly inexpensive.  Letter-sized notebook bundles start at around $32.00, plus the cost of the Frixion pen system of your choice.  Products go on sale from time to time, and I have taken advantage of sales to purchase the decal system.

CONS –

• Minimal handwriting-to-text conversion
• Pages must be erased to reuse (requires some time – and sometimes I forget to erase the pages before I’m out of room in a notebook)
• Pages uploaded as individual files – it would be nice to be able to specify collections of pages in one file
• Pages can be damaged (creased) – need to take a little care when cleaning
• Sometimes the ink does not lay well on the paper (a little like writing on plastic – sometimes requires a little patience), especially for notebooks pages that have been used many times

Rating:  9 out of 10.  Overall, this is a great system.  There are a LOT of uses of the software beyond just the notebook, and the team is continuously developing new uses of the software. My expectation is that the team will eventually develop more robust handwriting recognition and improve file management and handling.

If you are interested in this technology, you should check out the website for great videos and suggestions for using the product.

Taking Notes- a Comparison of Digital Platforms Post 1 of 3 – LiveScribe

by Miriam | Mar 28, 2020 | Technology

While I don’t anticipate 100% adoption anytime soon, I try to keep my office as paper-free as possible.  However, as an attorney, I take copious notes about everything – from telephone calls to conversations, to work in progress.  Unfortunately, there is a large part of my note-taking that is not easily (or at all) done on the computer due to location, manners, and convenience, so I need to be sure I have the ability to take hand-written notes anytime, anyplace.

I’ve tried using my tablet, and while I like EverNote for organizing personal projects (mostly because my tablet is nearly always handy outside of my office), I don’t like it for note-taking because the tablet surface is too slick and overly-responsive to accidental touch.  I’ve used my tablet at conferences (particularly before I started using the technologies that are the focus of this series of posts), but it was a struggle and distracting to my listening.

I’ve tried several technologies, and all have their pros and cons.  Mostly (and I can’t stress this enough FutureLawyer), it comes down to personal preference – what works for YOU (or, in this case, what works best for me).

My analysis is based upon what I need in a note-taking device: 

• Convenient and reliable note-taking
• Digital capture and transfer to my computer (or some other storage location that I regularly use)
• Migration toward the complete elimination of physical paper
• Added features – Transcription of handwriting to text

The top technologies that I am going to review are LiveScribe, Rocketbook, and Remarkable, and they are “top” because of almost completely different reasons.

Black Dolphin Aegir SmartPen

LiveScribe Aegir Smart Pen is the current name of the technology that started out as Echo.  I had an Echo when it was first released, and liked it well enough, but it was large, clunky, and hard to hold.  LiveScribe pen is much smaller pen profile, and much easier to use (and they FINALLY made a version that is black (Black Dolphin, pictured) and not pastel green or pink (really? for professional applications?)

PROS –

• Good digital transcription and formats to PDF
• Extremely portable
• Records audio (the only format that does this) and can link audio with the relevant section of notes
• Easily syncs to any smart device for live transcription or uploading via Bluetooth or direct connection
• Affordable – $120 via Amazon, plus the cost of notebooks (comes with one)

CONS –

• Requires paper (see above for “paperless goals”).  Also, requires specially-printed paper in the form of a wide-assortment of notebooks and tablets, or you can print your own from a downloadable template.
• Monochrome – no color – the Aegir might be different – I’ve only used it with one color
• Requires ink refills – small ink cartridges that are sometimes hard to get.  Watch out for cheap knock-offs of questionable quality.  You can get ink colors, but they don’t upload as color (that I can tell – the Aegir might be different)
• Lack of confidence that the device is capturing text when you are writing.  With the Echo, especially, and with the LiveScribe, rarely, I have written along, decided to download, and then realized the pen wasn’t working (battery low).  I do not want to have to go to the trouble of launching the “receiving device” when I reach for a pen to write, just to be sure the silly thing is capturing text.
• Requires paper (this is a big problem for digital-only-wannabes)
• Demographic is more for students and others who have a need to capture audio recording along with notes.  More bells (audio recording) than I need.

My favorite tech-attorney, FutureLawyer highly recommends this device and has used it since Echo. (While I follow his recommendations on a lot of tech, my husband actually purchased my first Echo for me as a gift).  I agree with him that the Aegir is a vast improvement over the Echo, and once the desktop application was available, I was on board.  I use this primarily for specific projects that require extensive and on-going notetaking, so I have a single, bound volume to store with the rest of the paper file (while “paperless ” is a goal in my office, I recognize that it is not entirely achievable, and still have a fair amount of paper files – though vastly less paper than 10 years ago).

Unfortunately, this is only one of my digital tools, and will likely never be my “go-to” for digital note-taking.  I never use it outside the office because of that “lack of confidence” thing.

Rating – 7 out of 10:  Excellent for what it is made to do – take notes which can be automatically uploaded to the cloud or computer, and record audio.  However, it lacks a lot of the features I’m looking for.